Adding Existing Files to the Library
Adding Media Files to the Library allows you to create Playlists and AutoPlaylists as well as keep track of play counts. You can access Media Files not in the Library through the My Computer node, but play counts won't be remembered for this node.
Manually Scanning Files into the Library
To manage your Media Files, you'll want to add them to the Library. This will index you files whether they're on your internal, external or networked storage. Scanning is offered the first time the application is run. Subsequently, you can initiate this process manually:
- Select File > Add/Rescan files to the Library on the main menu, or press <Insert>.
- Choose which Drive, Folder or Network Location you wish to add.
- If you wish to enter a network path, type the path you wish to scan, enclosed in quotes and use the Add button.
- Use the File Types button to select which Media Files should be added to your Library.
- Use the Options button to change the options affecting scanning of files.
- Enable Hide unselected items to only show folders selected to be scanned.
- When files are added for the first time to the Library MediaMonkey will automatically set the type and put the file in the according Collection like Music, Classical Music or Videos. All files are visible in the Entire Library Collection.
Additionally you can set other options such as what types of files to scan for. Once you press the OK button, MediaMonkey will scan the selected locations for the types of Media Files that you chose, and:
- Add any newly found Media Files and associated Art (from files or tags) to the Library.
- Catalog the contents of any CDs that are found to the Library. CDs that have been added to the Library will appear in the Location node of the matching Collection. If any CD is selected to be scanned, the Files on the CD will appear greyed out if the CD is not inserted, and in black if the CD is inserted.
- Add any .m3u Playlists that are found to the Library, along with any of the Media Files contained within the Playlists (if they can be found in the path stored in the M3U file).
- Notify you of any Media Files that are missing from the scanned location and give you the option to remove them from the Library or find them using Locate Moved/Missing files.
- Update the properties of any scanned media files that have changed (configurable, by default, only Tracks whose file size or timestamps has changed are updated).
- Give you the option of importing missing ratings, play count, and last played data associated with the media files from a Windows Media Player, iTunes or Winamp database, if one resides on your computer.
- Give you the results of the scan.
Using Folder Monitoring to Automatically Update the Library
The Add/Rescan files to the Library dialog also allows you to monitor selected folders for any changes to Media Files so that the library is automatically updated. To do so select a folder in the left hand side and under and under Folder Monitoring you can:
- Select Scan continuously for any Folder to update the Library if changes occur while MediaMonkey is running.
- Select Scan at startup for any Folder to check for changes and update the Library for changes that occur when MediaMonkey isn't running.
In addition to updating the library for added/changed Media Files, this will:
- Automatically remove any Media Files that have been deleted (enable/disable under Tools > Options > Library on the main menu with the Remove unavailable items option.)
- Automatically change the location of any Media Files that have been moved.
If you're planning to move files outside of MediaMonkey either manually in Windows Explorer or by using another application you should enable the Scan continuously option on both the source and destination folder and leave MediaMonkey running while you're making the changes. This way the MediaMonkey Library remains up to date with the new file locations. However you should check out the built in methods for moving files as there are automated tools to do so.
Manually Adding Individual Media Files
You can manually add individual Media Files to the Library without having to rescan folders by:
- Dragging & dropping them on the main Collection nodes in the MediaMonkey Media Tree from Windows Explorer.
- Dragging & dropping them into the Now Playing and from the Now Playing dragging & dropping them onto a Playlist (not AutoPlaylists.)
Manually Locate Moved/Missing Files
If Media Files have been moved by another application to a new location, MediaMonkey will automatically find the Media File when the File Monitor is configured to monitor the directory to which the media file has been moved. For other cases:
- Go to Collection > Files to Edit > Dead Links in the MediaMonkey Media Tree. You will see a list of Media Files that are inaccessible because they have either been moved or deleted.
- Select the Media File(s) you want to find, and select File > Locate Moved/Missing files on the main menu.
- Choose which drives you would like to scan for the Media File(s).
- A dialog will appear showing moved files that have been found, files that haven't been moved, and files that couldn't be found. Of those that have been found, select the check box next to them to confirm that you want to update the library with the location indicated.
- The Files Located in New Locations tab shows all files that were moved and have been found in a new location by Locate Moved/Missing Files. Enable Update selected files in the database if you want to update the paths on selected files in the database with the new locations found.
- The Unmoved files tab shows all files that are still accessible in the location stored in the Library.
- The Unlocatable files tab shows all files that were moved, but can't be found by MediaMonkey in the scanned locations. Enable Remove selected files from the database if you want to remove the selected files that couldn't be located from your Library.
- If you wish to interrupt the file scanning process at any time, simply right-click on the status bar near the bottom of the screen, and click Terminate. If you wish to reduce the amount of CPU cycles used during the process, you may similarly right-click on the status bar, select Change Priority, and choose a lower priority level.
- Although the File Monitor does monitor for moved files, it only searches the specified directories for the moved file, and consequently will not detect the location of the moved file if it has been moved to an unmonitored directory. For these situations, you can use Locate Moved/Missing files.
- Locate Moved/Missing Files finds files based on Filesize and Timestamps or track metadata (Length, Artist, Album and Title).
- If you have Media Files located on drives A or B you'll need to remove the used drive letter(s) from IgnoreDriveLetters=AB in the MediaMonkey.ini file (make sure MediaMonkey is closed when editing MediaMonkey.ini.)
- If you have music stored in network locations it is preferred that you use the UNC Path (\\PCName\MusicFolder) instead of using Mapped Drives.
- Did not import xx files (did not match import criteria) will show a count of all files found in the scanned folder not matching the enabled File Types. This includes non Media Files like Office documents and application files, but also all Media Files not enabled under File Types.
- Files located in the VirtualCD, Previews and UPnP Cache folder will not be imported. Move the files out of these folders or change these folders location in the Options.
- Hidden files will not be imported. You'll need to unhide the files for MediaMonkey to be able to import them.
- Files with a full Path of more than 255 characters (including drive letter and extension may fail to scan into the Library. Windows accepts file Paths longer than this, but doesn't support it and thus it can cause problems. It's recomended to keep file Paths under 255 characters.
- The File Types setting in the Add/Rescan files to the Library dialog selects which types of files should be added to the Library. The File Types under Tools > Options > OS Integration selects for which File Types MediaMonkey will be set as default program to open them with.
- Only dragging & dropping on the main Collection nodes will add files to the Library. This is because other nodes like Album are meant to tag the file and thus MediaMonkey protects against inadvertent tagging by disabling drag & drop from outside of MediaMonkey on those nodes.
- Files located on drives no longer connected will not be listed in the Dead Links node.
- Art stored as files is only added on scanning when only Media Files belonging to the same Album/Series are stored in the folder with the Art and the option to Scan file directories for Artwork is enabled under Tools > Options > Library.
- To add Media Files from UPnP Media Servers select the Media Server in the MediaMonkey Media Tree and select File > Add/Rescan files to the Library on the main menu, or press <Insert>.
- To re-enable the Import Data (from WMP and iTunes) dialog after scanning set ConfirmImportRatings to ConfirmImportRatings=1 in the MediaMonkey.ini file (make sure MediaMonkey is closed when editing MediaMonkey.ini.)
- To re-enable the Scan Results dialog after scanning set ConfirmScanResults to ConfirmScanResults=1 in the MediaMonkey.ini file (make sure MediaMonkey is closed when editing MediaMonkey.ini.)
- An Locate Moved/Missing Files alternative is the Update Location of Files in Database addon  or the DriveID addon .